Steps To IT Project Success
by Jo A. Boettcher
- Project Charter Review
Gain an understanding of the scope of the project, obtain background
on the business unit and project type being presented, and establish
the most efficient and cost-effective manner for meeting the expectations
of the project sponsor.
- Identify Project Organization: & Team Requirements
Identify requirements as well as purpose for an executive steering
committee, oversight board, or advisory team in addition to the personnel
requirements for composition of project teams from both the business
unit and the IT organization.
- Conduct A Collaborative Project Team Kickoff Meeting
The kickoff meeting will establish the baseline for the project activities
to take place. Issues regarding project scope should be addressed
and gain group consensus. Individual roles and accountabilities
will be defined for all project stakeholders. Project auditing measures
will be determined, and criteria for success will be agreed upon.
- Analyze Business Requirements That Are Expected In The Project Deliverable
Review all project-related documents, tools, findings, and recommendations
and map them to the project plan, tasks and major milestones.
- Audit Project Tasks & Resource Requirements
for Each Project Activity
Create a review process and evaluation of team member's workload, proactively
identifying and resolving resource constraints or issues.
- Review & Monitor Project Goals, Objectives
and Predicted Risks Through Project Life-Cycle Events
Always keep aware of the project environment and any impacts they may
alter the original goals or stakeholders expectations.
- Establish Project Business Rules
Practice the 3 C's cooperation; coordination and communication or your
project is destined to fail.
- Establish and Practice Change Management Principles & Processes
Realize project plans are roadmaps and often detours come about. Be
prepared for them before they happen.
- Gain Group Consensus By All Stakeholders Before Making a Decision
Remember projects are comprised of teams all with a voice in the outcome.
- Live up to the label - P.R.O.J.E.C.T.
For software that truly works with you from start to finish, try Project KickStart.
- P Planned
- R Rational
- O Objectives &
- J Justified
- E Expectations
- C Coordinated &
- T Team Driven
You can download the free trial here
If you have your own project management tips that would be of interest to
other users, please email